There are times where you need to share your screen with other users to show the exact situation on your screen that is often unexplainable with the help of words.
So, taking and sharing screenshots is useful when there are problems with your computer. It is also useful when you are guiding someone else to do a task that requires them to follow steps.
The old way was to use the Ctrl+ Print-Screen button and then paste the captured image in the paint application and save it. But this process was very time-consuming, and it took around several mins to save a screenshot. The result wasn’t that good, and this was even before the time of mobile phones.
How to select the best screenshot software
There are many screenshot tools you can use, from built-in to paid screenshot software. But not every software performs the same as others, and the developers also address different demands by making various tools.
The process of taking a screenshot shouldn’t be time-consuming at all
Users take screenshots because they either want to share them or they want to use them after editing. In both scenarios, time-saving is very important.
If you want a tool that allows you to share the screenshot right away, select the one that saves your time. Otherwise, if you need quick editing, then screenshot software with editing capabilities would be a better choice.
A high-quality screenshot is a must requirement
The built-in tools like Windows Ink Workspace don’t provide screenshots at the same resolution as your screen.
Instead, they compress the image so a user can share it with ease. But, the effect of compression on the screenshot gets more devastating as screen resolution starts to increase.
To capture good high-quality screenshots at a higher resolution. You should use good screenshot software to get the task done. So, screenshot quality should be your priority.
Top 10 Best Tools use for Screenshots in 2021
It is a screenshot tool from a company that is behind creating the Camtasia screen recorder. The application is made while keeping the problems occurring while taking screenshots in mind.
It allows you to quickly capture what is on your screen, even if it is a small section of your screen. You can then use that cropped image and add different text boxes, arrows, and comments without having to export anything in different text processors.
You can easily share that file with your team without having to use third-party software. It is a bit heavy in size when looked upon as a screenshot tool, but its all-in-one functionality outweighs the download size.
It is not limited to only screenshots. It gives you the functionality to record videos and clips and share them with your team. Making it a perfect screenshot software to use.
The screenshots also have high resolution, and you can share them right away within few clicks. If you don’t like static screenshots, it allows you to capture video and then convert it into an animated GIF that you can share in your documents without having to use any GIF maker.
The user interface is easy to learn, and it offers built-in templates that you can use to quickly create documents without having to organize everything. It is super time-efficient, and you can get it for a one-time fee, with no subscription costs every month.
- Offers a lot of features
- Gives users quick templates to convert screenshots into documents
- Gives the ability to make animated screenshots
- Expensive bundles
- Not for casual users
- Not free for personal use
- Free trial version
- $49.99$ for PC and Mac
- $274.99$ Snagit bundled with Camtasia
If you are looking for a quick cloud screenshot sharing tool, then this is for you. It offers you to capture a screenshot by selecting an area on your desktop screen. You can choose the whole screen if you want a full-screen screenshot. If you desire to make any changes, you can crop it.
After cropping and selecting the screenshot, you get the option to add notes, information, arrows, text, shapes, comments, and highlight areas of an image.
Other than that, you also get the option to blur some part of the image, crop it or resize it again, or add some free handle drawing with a pen.
After that, you can share your screenshot via a short-link with your team or anywhere on the web. It works super-fast, and your files stay on their servers for 30 days if you are using their free package.
In the paid package, your screenshots stay online for an unlimited time, and you have all the history of screenshots you ever shared with your team. The user interface is neat, and a new user can learn its operations with ease. It comes in three packages, two are paid, and one is free.
- Neat UI
- Good for users new to screenshot software
- Packs great tools
- Limited free version
- Screenshots are always stored on the servers
- No conversion to documents
- Free + 14 days initial Pro Trial
- Lite version 11.95$ per year
- Pro version 29.95$ per year
It is a paid screenshot tool with some good features. It is not just a screen capture tool, but it offers users screen video capturing functionality. At first glance, its user interface is quite similar to desktop applications designed for Windows 7.
So, the users will find it very easy to learn, and it would be easy to find the right tools for their use in this tool. It runs completely offline, and you don’t need the internet to share the screenshot.
It supports monitor resolutions up to 4k with no quality degradation in the screenshot. It offers other options to draw high-resolution annotations on the screenshots to illustrate them. And after finalizing a screenshot, you can export it in various formats like PNG, JPG, TIFF, BMP, and many more.
It also offers functionality to export your screenshot to MS office applications, and you can export your screenshot as PDF as well.
It might look like a tool from the past, but developers keep it up to date with the latest features. To export screenshots to the web, there is no option to share them via their servers. Instead, you can use the FTP to upload them or share them directly to your online server or local server.
- FTP upload option
- Good compatibility with the MS Office suite
- Well organized functions
- No version for macOS
- No sharing via server
- Limited annotation tools
- Trial Version
- 95$ Lifetime access
It is a simple free tool from the developers of Snagit and Camtasia. It is designed for the users who want a simple free screenshot software without the advanced functions of Snagit or Camtasia.
It is a lightweight tool, and it offers you the necessary tools to share screenshots without any editing with colleagues or students. It has three main functions.
It allows you to select your region on your screen. And after you are finished. You can share the screenshot on the TechSmith cloud services.
However, if you want to edit your screenshot, you can do it, but the editing tools offered are very limited. If you have to do some extensive editing work on the screenshots, then you have to use a complete tool such as Snagit. Otherwise, it is great for minor use.
- Good for basic use
- UI is neat and new
- Free tool
- No extensive editing tools
- No upload functionality such as FTP upload
It is a screenshot software specific to the macOS and iOS. It is brought to you by the same company that developed Evernote. This software is also centered around helping mac users who want to take and share screenshots efficiently.
This tool comes in very handy for iOS mobile devices where no snipping tool is available by default. It offers a simple way to edit your screenshot on these devices without transferring these images to a mac or a Windows-based computer to edit them.
However, the editing options offered in Skitch are limited. You can write some text on your screenshots, you can add annotation on your images, but it is very limited.
The application is straight forward, and a user can learn it with ease. If you find it difficult, you can watch video tutorials on the web to understand it better. You need Evernote Business Credentials to log in to the Skitch app.
- Easy to use
- Lightweight utility
- Uses the same account with Evernote
- No application for Windows users
- In-app purchases
- Functionality limited
macOS, iOS, iPad
25.6Mb download size
- One Month Evernote Premium $5.99
- One Year Evernote Premium $49.99
- One Month Evernote Premium $7.99
- One Year Evernote Premium $69.99
- Evernote Premium $5.99
- Yinxiang Biji Premium $2.99
- Yinxiang Biji Premium $21.99
- Evernote Premium $49.99
It is a free and open-source screenshot tool for both Windows and macOS. It is free on Windows and paid on macOS. The Greenshot Capture offers awesome features when it comes to free screenshot capture tools.
It offers you to select a region on your screen, it can be your complete screen, but if you select some region of the screen, it will be automatically cropped. Then it will take you to its editor where you can edit it, and make it according to your requirements. You can highlight the things you want to emphasize, or you can add some extra text along with the text of the screenshot. It lets you customize your screenshot in many ways.
It also gives you the option to share your screenshot on popular image sharing websites with ease. You can always extend its functionality by installing the plugins.
It has a plugin for Microsoft Office you can use that if you want to export your screenshots to your word file or your PowerPoint presentation.
Its features are an absolute treat considering it is a free application. However, there are not functions to export your screenshots to your FTP server.
- Offers several tools while being free
- For both Platforms Windows and macOS
- You can always use Plug-ins to extend its functionality
- Mac version is not free
- No FTP or cloud sync functionality
- Need other applications to make it more useful
- Free (Only for Windows)
- 99$ for Mac users a one-time fee
It is Windows only screenshot software. Its user-interface is simple, unique, and offers a fresh look as compared to other applications on this list. You can use this tool to capture the best parts of your screen in high-resolution popular image file formats.
It is the best replacement in the place of the basic screen snipping tool, which comes with Microsoft Windows 10. It offers more functions as compared to the basic snipping tool, and it is free to use.
One downside of TinyTake is that it requires a minimum of 4Gb ram in your system. So, you will not be able to run it on the systems which are older and have less than 4Gb of ram available.
Otherwise, it is a great tool to use for screenshot capturing. It gives you the option to annotate the screenshot with its pen tools, and then you can email it to your co-workers. It offers other ways of sharing your screenshot too. You can upload it and then share it with other users.
If you use a proxy or VPN, it will work with a proxy. As it is friendly with proxy servers offers a much more flexible online experience to its users.
- Works with proxies
- Great UI and upload functionality
- Other features
- No plug-ins
- No compatibility with MS applications
- Free for personal use only
- Free (For personal use only)
- Standard 95$ per year
- Plus 95$ per year
- Jumbo 95$ per year
Another Windows-only screenshot software. It made for quick screenshot capturing and sharing with your team. It is free for personal use. But if you want to use it commercially. You have to purchase a pro plan or enterprise plan.
It provides users not only the best screenshot tools. But with an image-to-text converter, full image editor, android screen capture, document generator, and sharing features. For team manager, an admin control feature is also available that you can use to manage the access of others to this app.
If you want screenshot software for your company, Screenpresso also has an enterprise package for companies looking for screenshot software.
- Good features
- Share option
- Image to document converter
- Expensive plans
- Limited free version
14.94Mb Free, Pro version
209.04Mb Enterprise deployment
- 42$ Pro one-time per user
- 2659$ Enterprise Package one-time purchase unlimited users
It is a classic desktop screenshot capturing software. It is a freeware but requires a freeware license to use it. The process of getting a key is easy, and the software could be installed within a few minutes, but learning it is not that easy.
The user interface is very minimal, and it takes some time to get the know-how of the software before you start to use it. It is robust and works very fast. If you want to take a lot of screenshots, then you should use this, as it lets you do that without any intervention.
Other functions offered by this application are also quite good. It all the features like adjusting the color of the screenshot, cropping it, adding blur, adding text, and much more. You have to spend some time with it, and after that, you will know how to create good screenshots or thumbnails with this application.
- Good functionality
- Advance effects such as Blur and Watermarking
- No cloud platform to store and share screenshots
- Paid for commercial use
- Difficult to locate features
- Free (For personal use only)
- 5-9 $5 plus $20 per user
- 10-99 $125 plus $8 per user
- 100-499 $525 plus $4 per user
- 500-3,000 $1,525 plus $2 per user
- over 3,000 (Contact the company to get a package)
PicPick is a paid screenshot tool for Windows that offers all-in-one functionality to image editing all in one place. It is a good tool for new users since its design language is similar to that of MS Office apps.
Using it and understanding it would be very easy for users already using MS Office products. It is compatible with all versions of Windows, and a free version is available only for personal use.
You can take and edit a screenshot in seconds. From effects such as blur, inverted color to adding a custom frame and shapes, it has everything you need to create an awesome screenshot.
Other than that, it offers some unique accessories that you can use for other tasks, such as a ruler, color picker, magnifier, and much more.
It allows you to configure an FTP server to make it easier for you to upload bulk screenshots to your server without having to load them individually on the site.
- Complete functionality, FTP, effects, etc.
- Good design
- Extensive editing tools
- Limited free version
- Little expensive
- No animated GIFs
- 99$ Per User 2 Machines
- 95$ Per 5 User (Team Package) (Per User 29.99$)
- 1,950$ Unlimited Users and Machines (Site Package)
There are many tools on the web, and no tool is perfect. In the article, we have discussed many popular screenshot software for popular platforms. These screen tools provide a blend of similar and different features that many users like you are looking for.
You have to choose the screenshot tool that provides you with the right set of functions to work with. If you are looking for software to use which is free, stable, and gets the job done. The screenshot captor is a good tool to use. If you want a little premium software, PicPick is a good tool to use.
If you want an open-source tool, then Greenshot capture might be a better choice. If you are selecting a tool on behalf of your company, then it will wiser to select a tool with an enterprise package such as Screenpresso.
It all depends on what software addresses your unique requirements creatively while staying within your budget.